Virtual assistants are in charge of supporting organizations in remote locations. They usually handle administrative tasks including managing appointments, managing and responding to queries or calls managing several email addresses, managing social media accounts or even records entry.
This blog will guide you through all the vital details you should be aware of if you’re thinking of hiring an entire group of virtual assistants from offshore.
What are the tasks offshore virtual assistants do?
Offshoring your virtual assistant functions means delegating a variety of administrative-focused tasks to assistants outside of your organization to handle. The most important word used in their title is ‘assistant’, which means they will be equipped to assist with any department that requires assistance, typically administrative in nature.
The tasks of a virtual assistant you can outsource can include, but aren’t only limited to:
- Online storage of files and maintenance
- Organizing meetings, managing diaries, and appointments
- Writing content and social media management
- Maintaining and implementing procedures and administration systems
- Contacting staff, suppliers, and clients.
- General tasks, including online and administrative
- The management of databases and filing systems
- Making reports or presentations, as well as correspondence
- Travel arrangements and booking as well as accommodation and transport
- Notifying leaders of the importance of their tasks and deadlines
- Bookkeeping and clerical tasks
- Organizing conferences and events
- Costs of filing and collating
- Conducting research for team leaders.
Virtual assistants from offshore are trained to perform other tasks with value like:
- The process of creating and organizing company databases
- Making executive reports
- Conducting research
- Office memos and official corporate forms or documents.
These types of jobs can be easily adapted to off-shore models since they’re administrative in nature and readily delegated to teams outsourced. Virtual assistants can outsource numerous tasks that are normally difficult for departments to complete and are no longer daily routine Local teams can are able to concentrate on activities that generate revenue.
What is the cost to pay for an off-site virtual assistant?
There is no one-size-fits-all answer to cost since there are a variety of factors to consider. What outsourcing company did you select in addition to what’s the pricing structure or matrix? What was the country you chose to recruit virtual assistants from offshore? What is the average wage there? Are there any additional costs for overhead expenses? This is why it’s crucial to select the best outsourcing service that will meet the specific requirements of your business.
The advantages of employing virtual assistants from offshore
Have you ever heard that approximately 60% of all organizational executives work more than 40 hours each week and 16 of those hours are devoted to administrative tasks by themselves? Offshore virtual assistants can offer them those 16 hours. Virtual assistants are “organizational magicians’ who are adept at assisting you in organizing crucial but routine tasks to allow you to concentrate on more lucrative tasks. Additional benefits of employing offshore VAs are:
Cost savings
With the global shortage of skilled workers and the ” the battle for talent which makes it more difficult for businesses to get top talent at reasonable prices hiring highly skilled virtual assistants becomes much easier through offshoring. You have access to the global market of talent, which could reduce your costs by 70% off the cost of employment by itself.
Unlimited opportunities to source
Offshoring provides a more global talent pool where you could hire local virtual assistants. The world is yours. Because offshore virtual assistants are only that, virtual they can be sourced from any location as long as there’s an internet connection. This is especially beneficial for companies located in areas with lots competing for talent or those located in remote areas where hiring locally might not be feasible.
24/7 help
Do you require 24/7 support for your administrative needs? Do you have a big deadline that demands additional hours? Virtual assistants from offshore can be hired to help your teams whenever you require them to. If you contract to outsource abroad the possibility of having a team in an area with a different time zone can mean that you employ them in a different time zone than the time that an in-house team in your country is.
Increase flexibility and capacity
Offshoring lets you quickly and easily expand or shrink the size of your team based on your requirements. For instance, if you are planning a major cross-organizational event that is scheduled to take place in the next couple of months and you require additional virtual assistants to write events programs, manage the attendees, prepare speeches for the executives, and manage the event to ensure smooth processes, offshoring could be beneficial.
What virtual assistant duties should you outsource to a third party?
It’s crucial to understand which tasks you can outsource to have the most positive effect on your company prior to deciding whether you want to hire outsourced virtual assistants. This is accomplished by reviewing their administrative procedures and creating lists of tasks or tasks that can be easily done via remote.
An effective method to do this is to conduct a process review. Begin by categorizing tasks. identify the ones you’d prefer to stay locally with your local team as well as the tasks you’d like for someone from overseas to provide assistance in the completion of. It’s possible to ask your teams to fill out daily activity logs over a specific time period to gain an understanding of how their time is most of the time.
Why should you hire virtual assistants from overseas located in the Philippines?
Expert virtual assistants from The Philippines are extremely adept and technologically proficient They’re also known as very quick learning. In addition to the excellent price, Filipinos speak great English and are proud of their top-quality customer service and have the infrastructure and technology to facilitate seamless communication, and actively try to assist your team members as best they can.
